Instead of getting deeper and deeper into newsletter hell, you can use Unsubscribe.com to help reclaim your inbox. I am really surprised there aren’t more services like this readily available or even built into email programs.

What Unsubscribe works with

Unsubscribe works with many of the major web mail providers and a few desktop clients. I would have guessed there may be an Outlook plugin, but it also works with Apple’s Mail and Thunderbird too.

Once you have your account all set up, you will need to download a plugin for your mail application or your browser. The extension adds a tab in your inbox window.

I used the Firefox add-on and a Yahoo account for this example. You will need to grant Unsubscribe access to your web based email account. You will be asked the first time you use the application.

How to Unsubscribe

In the Yahoo example, there are three ways to unsubscribe from newsletters.

• Open the newsletter then press the Unsubscribe button.

• Check the box to the left of the message and press the Unsubscribe button.
• Forward the message to mail@unsubscribe.com.

All of these will have the exact outcome.

Desktop email clients

If you use Outlook, there is a plug-in you can install. The way it works is very similar to the web mail button. There are three different plug-ins. Make sure you get the correct one for your Version of Outlook.

If you use another desktop mail client, there aren’t any add-ons for them. You will need to forward the emails to mail@unsubscribe.com.

Web mail

If you use an email service like Live or still have an AOL email account, you will need to use the forwarding option as well. I know it isn’t as convenient as a browser button, but there are advantages to the forwarding option.

The forwarding option offers something the plugins do not have: access from anywhere. If you are at the airport or taking the train to work, you can go through your emails from your mobile phone.

This option will also work great from a shared computer.

Limitations

The limitation to the free account is you can only unsubscribe from five unwanted mailing lists a month. If you are in deep, it may take a while to eliminate all of your email overload. It will do the job though.

If you want eliminate them all in one sitting, there is a paid version with a yearly fee.

Conclusion

When it comes to mailing lists, some people uses temporary email address to sign up for the deal, but if you have innocently gave your personal email address out, this Unsubscribe plugin will definitely come in handy. I am only wondering why this has not been around till now. It would be a great thing to have built into a web based email. I also wouldn’t be surprised to see some one like Google or Microsoft buy a company like this and add it to their email offerings.

What are your tips for eliminating email clutter?

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What if you could have help? There is an application out there that will go through your inbox and sort out known email marketing lists and social media emails. OtherInbox helps solve this dilemma.

What OtherInbox does

When you first grant OtherInbox access to your Gmail inbox, it analyzes all of the senders. Many of them are “known” by the system and can be categorized. Social sites, credit cards, entertainment sites like Hulu and Boxee are just a few it filters.

Getting started

To get started, go to OIB.com. You will see a spot to choose Gmail (and Google apps), Yahoo or Other. Other isn’t available, they will notify you when other services are available. I had great success with both Gmail and Google Apps. I couldn’t get Yahoo to work.

Once you sign into and grant access to your Gmail account, OtherInbox will start to scan your inbox. If you have a lot of emails saved, this process can take a while. The good thing is, you don’t need to be logged in to either your email or OtherInbox for it to do its thing.

Senders

As OtherInbox sifts through the mess you have left in your inbox, it will look at all of the senders. If one of the senders is not in the known database, you can add it. All you need to do to add a new sender to be filtered is add it to the OIB label. From that point forward, the new sender will be filtered into the appropriate category.

Social sharing

In the settings, you can input your Twitter and Facebook login credentials. Doing this will let you post your purchases to your social network.

Shipment tracking

This is a feature I have not seen too much of. OtherInbox will add your package shipping dates to your Google calendar. You simply import the calendar file to your Google calendar and it will be updated when new emails arrive with a delivery date.

OIB.me

This is a neat feature. OIB.me is a review site for mailing lists. If you are thinking of joining a mailing list, you can see what others think of it. Do they send too many emails, are there lots of coupons, etc.

Conclusion

As you can see, OtherInbox is a bit more than an inbox manager. It simplifies things. Not only can it save time, you will also feel less out of control when you look at your email.

During the time I was setting up OtherInbox, I tried the Help link and searched around other parts of the site. There was a bit of a struggle to get information in the help section. Everything seemed to point to the OIB.me page. While helpful, it didn’t answer basic how to use OtherInbox questions.

What would your ideal email organizer do for you and what would you want to still do yourself?

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The question is: Is there any application that allows you to manage multiple email accounts? In desktop, Zimbra answers this question. For Web-based application that is independent of any application or platform. Zoho mail seems to be a great choice.

In this tutorial, I would like to demonstrate how you can manage multiple email accounts (in this case, Gmail, Yahoo and Live) with Zoho mail.

Steps to Manage Multiple Email accounts with Zoho Mail

1. Sign up for Zoho mail account or sign in with your Gmail or Yahoo ID.

2. Once you login to your Zoho mail, Go to Settings ->Common Settings -> My Preference and add your other email accounts.

3. After adding your Yahoo or Gmail email addresses, Zoho will sent you a verification ID of which you have to enter to finalize the email settings.

4. Repeat the above step to add as many mail accounts as you want. The following image shows the result after adding all the mail accounts

5. Now sign in to your respective emails individually which are all added in Zoho account to enable Mail forwarding options

Gmail allows you to configure all incoming mails to forward another email address, yet keep a copy of the original in the inbox

For Yahoo, the forwarding option is available only to the old users. New user will have to upgrade to the premium account to enjoy the forwarding service.

Similar to Yahoo mail, Live mail also have limitations in their forwarding options.

6. Once you have set up the mail forward options in all the Email accounts, you can now use the Filters and Folders options in Zoho mail to segregate the mails when they arrive at the inbox.

In the home page of Zoho mail, add folders like Yahoo, Gmail or any other name that you fancy.

Once you have added the folders, go to Settings ->Personalize mail options -> Filters. Add filters separately for Yahoo, Gmail and Live mail. Enter the Filter name and fill the criteria as “to” contains “yourname@yahoo.com” and perform move to the specific folder.

7. When composing/replying a mail, you can easily switch between the various accounts so other won’t know that you are sending from Zoho mail.

Conclusion

You might have plenty of email accounts, each set up for different purposes: personal, groups, newsletter, work and so on. What Zoho mail does and allows you to do is to become a hub for you to maintain all the email accounts. Other benefits include the offline mail option with Google Gears and the eye catching cool Zoho mail experience with a short mail alias name@zoho.com.

For those who are using Gmail to micromanage their multiple emails, you can try out Zoho mail and feel the differences. Tell us about your experience in the comments.

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